MARYLAND DEPARTMENT OF TRANSPORTATION

The RSIP is a multi-phase program and the MAA is prioritizing treatment of eligible homes with the greatest noise exposure.  Due to the number of potentially eligible properties, homes will be assembled into groups of multiple properties. The size of these groups, also called phases, will be dependent upon anticipated available funding.

Homeowners will be notified in writing when their home has been selected for inclusion in a phase. The letter will include an invitation to attend the phase’s initial homeowner meeting that serves as an informational session to explain the sound insulation process, distribute pertinent documents, and address homeowner questions and concerns.

Please note: You will NOT be contacted by any person or business other than representatives of the MAA or The Jones Payne Group.

Because this program is voluntary, if you have been selected for inclusion in a phase you will need to let us know whether you wish to participate in the full eligibility determination of your home. You must return the following completed documents to us before you start the eligibility process:

• Application: The Residential Sound Insulation Program (RSIP) is voluntary. The application is where you indicate whether you wish to participate in the RSIP. In addition to requesting information specific to the property, it gives the RSIP team permission to perform the required acoustical tests and measurements to determine eligibility and to identify what modifications are necessary to achieve the required sound reduction goals. This document must be signed by all owners of the home listed on the title of the home. Completion of the Application does not bind you to receive the sound insulation modifications, but you will be required to complete this document before we schedule any appointments with you.
  
  
• Title Search/Lienholder Form: The FAA requires that we perform a title search of your home to verify that you are currently listed as the owner according to county records. We will also conduct a lien holder search to determine any mortgages.
  
  
• Pre-Construction Survey: This survey allows us to determine your specific noise concerns in your home. This data will be compared to a Post-Construction Survey that will be completed after completion of construction.

Once we receive your completed forms and we have verified the home meets the eligibility requirements, we will need to schedule a series of appointments with you to begin the design process.

Design Assessment Visit: The RSIP Homeowner Coordinator will contact you to schedule a design assessment visit. At this meeting, architectural measurements will be taken to create a blueprint of the home. The home will be inspected for any unique features that may need to be addressed for sound insulation purposes and will be photographed to record the existing condition of the home. If applicable, the mechanical and electrical requirements will be determined at this time.  During this meeting, you will be presented with your preliminary options for any windows and doors slated to be replaced so we ask that the person or person(s) most comfortable with these decisions is present for this meeting.

This appointment lasts approximately 2 hours.

Design Review Meeting: Once the architectural, mechanical, electrical, and acoustic requirements are established, the RSIP team will design a set of treatments for your home. The RSIP Homeowner Coordinator and design team will meet with homeowners to review the proposed scope of work. You and all other persons listed on the deed must attend at this meeting. The team will discuss all proposed treatments with you and answer your questions. Per FAA and RSIP policy, changes will not be approved that would result in your home not meeting the required noise reduction goals.

This meeting lasts approximately 1 hour.

Legal Agreements Signing: If you accept the proposed scope of work and wish to proceed with the installation of the sound insulation treatments, all persons listed on the deed of the property must sign the Homeowner Participation Agreement and the Avigation Easement which will legally bind your participation in the Program. These documents will not be required to be signed until after the completion of the design process and the homeowners’ review of the proposed scope of work on their home. The RSIP Homeowner Coordinator and a Notary Public will meet with homeowners to conduct the signing and execution of the following legal agreements.

Homeowner Participation Agreement (HPA): This will become the contract between the Homeowner(s) and the MAA. As this is a legal binding contract, once this document is signed, you cannot make changes to the agreed-upon treatment package, i.e., finish items, colors, window/door styles, etc. The Agreement obligates you to do a number of things, including:

• Providing MDOT MAA, its consultants, and the contractor access to your home during the construction period (additional access will be necessary for post-construction acoustical tests and inspections);
• Not performing any structural, mechanical or architectural changes to your home from the time of agreement signing to the end of construction;
• Not hiring the RSIP contractor to perform additional work in your home during the construction period;
• Having an authorized representative (18+) at home during construction;
• Moving furnishings and window dressings to allow for the work.

Avigation Easement: The easement is an MAA requirement and must be signed along with the Homeowner Participation Agreement before the modifications to your home can be assembled into a bid package. The Avigation Easement will grant the use of airspace; the right of free, unrestricted, and unobstructed overflight, and the effects that may result from the over-flight of aircraft and aircraft taking off and/or landing at BWI Marshall Airport. The easement must be signed by all persons listed on the deed of the property and will be recorded in the Land Records of Anne Arundel County upon completion of the sound insulation treatments.

Subordination and/or Ground Rent Agreement: The subordination process assures the Avigation Easement will remain on the title of the property in the event of foreclosure. The Program will obtain a subordination agreement of any lien holders who hold a lien on the property to subordinate their interests to the Avigation Easement. Properties that do not have a mortgage, ground rent or lien holder will not be required to execute a subordination agreement. Ground rent subordination agreements will be required when applicable.

This meeting lasts approximately 30 minutes.

After the legal documents are signed, the design plans for each group (or phase) of homes will be combined into a comprehensive bid package. The MAA will follow applicable federal and state public procurement guidelines to advertise and competitively award a construction contract to the most responsive and responsible bidder.  There will be one general contractor selected for each phase of homes.

The bid process takes approximately 4-6 months.

Pre-Construction Measurements: Once the bid package has been awarded to a contractor, the contractor needs to return to your home to take final measurements for specified materials such as windows and doors. You will be contacted by the Homeowner Coordinator to schedule this meeting. Representatives of the RSIP team and manufacturers will be present during this walk-through meeting. Other issues that will be addressed at this meeting are finishing details, such as door colors and wood trim finishes. We ask that the homeowner most comfortable making these decisions is present. To allow enough time for all the materials to be ordered, this meeting will occur well before actual construction.

This visit lasts approximately 1 hour.

Pre-Construction Walk-Through: The contractor and RSIP team members will visit your home 48 hours before the start of construction. The contractor will review with you the scope of work for your home, take pre- construction photographs and ensure the property has been prepared for construction.

This visit lasts approximately 30-60 minutes.

The contractor will need ten (10) consecutive working days (not including weekends and holidays) to complete major construction on your home. A homeowner or authorized representative 18 years or older must be present during this time. The contractor will need to return to the home after this time to address minor work items. These items, called “Punch List” items, are not fully scheduled into the construction contract, so expect to see the contractor a few times after the scheduled construction period has ended. Throughout the construction process, the RSIP team will be inspecting the workmanship to ensure that all work conforms to the specifications. Any deficiencies will be corrected by the contractor prior to final acceptance by the Program Team. Inspections will also be conducted by the Anne Arundel building department.

You should expect the total construction process to take approximately 30-40 days.

Post-Construction Acoustical Testing: After final acceptance of the modifications to your home, post construction acoustical tests may be conducted. Approximately 30% of homes will receive this test. These test results are used to ensure the Program has met the FAA’s required level of noise reduction.

Post-Modification Survey: After the work has been completed, you will be asked to complete a satisfaction survey rating the work and materials received from the Residential Sound Insulation Program.

You will receive a warranty package once your home has passed the final inspection. The contractor is required to warranty their work for a period of one (1) year after final inspection. Individual products, such as windows, doors and HVAC equipment may carry a longer manufacturer’s warranty. During the 1-year warranty, we ask that homeowners contact the RSIP to address all warranty issues so that we may ensure a prompt response to your issue. After the 1-year contractor warranty, homeowners must contact the manufacturers directly for any issues.